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Key Responsibilities, Accountabilities and Activities
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Policies & Procedures
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- Manages the Procurement of packages following NEOM policies, procedure and processes.
- Follows procurement and contracting Policy and Procedures.
- Assesses governance documents and suggests improvements to contracting strategies.
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Contracting Strategies & Tender Plans:
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- Reviews End User Scopes and advises most appropriate tendering and contracting strategy.
- Examine scope of work and other information provided by End Users and/or consultants for completeness and consistency.
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Tender Documents:
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- Compiles and Prepares Tender Documents to be issued.
- Prepare comprehensive ITT packages: develop Expression of Interest (EOI) Pre-Qualification requests, conduct EOI / PQQ’s, evaluate EOI / PQQ responses
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Tender Period:
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- Manages the communication, bidder’s queries and Tender Addendums during the tender period with necessary input from the End User where required.
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Tender Evaluation:
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- Coordinate and attend technical and commercial bid openings.
- Preform evaluation of commercial aspects of the technical submissions and evaluation of the commercial bid.
- Prepares recommendation for award for Notice of Award.
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Contract Formation:
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- Prepares contract documents for signature and execution.
- Issues Letter of Reward and Regret as appropriate.
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Contract Administration
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- Provides advice on all contractual issues during the complete life cycle of the Contract until the contract closes out.
- Monitor supplier performance to ensure targets are met and identify ways to improve the supply chain process with suppliers
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Document Auditing
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- Ensures effective document records are retained and audit and performance management mechanisms are in place.
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Management / Leadership
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- Coaches junior team members to develop new insights from analysis and leading to a deliver solid set of actionable recommendations.
- Identify opportunities and lead efforts for cost reduction and increased efficiencies
- Provide technical advice on specifications supply and logistics arrangements to facilitate efficient procurement, clearance, storage and distribution of supplies and equipment, services and works to be delivered.
- Assess supply operations and control mechanisms and advise on appropriate actions
- Work with the other NEOM Sectors and Departments, as required.
- Ensure preparation of status reports required for budget reviews, schedule analysis, annual reports, or other reports as may be required.
- Accountable for quality and timeliness of critical deliverables and communications.
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COMPETANCIES, Skills & Knowledge
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Communication Skills
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- Strong written and verbal communication.
- Able to communicate effectively with mid-level and senior stakeholders.
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Ownership / Accountability / Dependability
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- Able to determine the actions, risks and end results required in order to get the job done.
- Ability to respond appropriately in unplanned and unforeseen circumstances.
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Analytical Skills / Problem Solving / Decision Making
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- Advanced analytical interpretation and problem-solving skills.
- Advanced problem-solving skills and techniques – able to understand and carry out spend analysis; draw out conclusions and fact-based decision making from this.
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Expertise and Technical Knowledge
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- Excellent Knowledge of Procurement processes and procedures.
- Advanced document drafting and contract formation skills.
- Familiarity with the FIDIC suite of contracts.
- Specialist knowledge of procurement concepts, processes, activities and trends.
- Highly numerate, with highly developed analytical skills using qualitative and quantitative data.
- Knowledgeable of procurement/materials practices, economic principles, international codes, standards, procedures and specifications.
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IT Skills
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- Advanced user of Microsoft Office programs including Word, Excel and PowerPoint.
- Hands-on experience with ERP systems, especially SAP, ORACLE
- Hands-on experience with e-procurement (SAP ARIBA, COUPA) solutions preferred
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Leadership
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- Lead by example, promoting the highest standards of conduct, integrity and probity.
- Ability to coach / lean members of the Procurement team.
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Innovation
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- Ability to think about and suggest ideas, which add value to the project procurement.
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Planning Skills
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- Ability to plan deliverables, milestone and sign-off points.
- Ability to schedule and monitor activities to achieve organizational goals.
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Influencing / Negotiation
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- Recognizes when to use different negotiation approaches and builds trusting relationships when resolving conflicts.
- Successfully achieves results through persuasion and confident communication. Develops trust and uses logic, reasoning and bargaining strategies to gain commitment with internal and external stakeholders.
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BACKGROUND, QUALIFICATIONS & Experience,
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Qualifications:
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- Commerce, Construction, Engineering, Quantity Surveying degree level plus formal contracting experience.
- Procurement Qualification (e.g. CIPS, equivalent or relevant Masters)
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Experience:
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