Payroll Lead

Overview

Job ID: 14056

Sector:

StaffCo

Location: NEOM, Saudi Arabia

NEOM is an accelerator of human progress and a vision of what a new future might look like. A region in northwest Saudi Arabia on the Red Sea, NEOM is being built from the ground up to include hyperconnected, cognitive cities, ports, next-generation infrastructure and industries, enterprise zones, research centers, sports and entertainment venues, and tourist destinations.

As a destination, it will be a home for people who dream big and want to be part of building a new model for exceptional livability, creating thriving businesses and reinventing environmental conservation.

As a workplace, it is a place for people who share our core values of care, curiosity, diversity, passion, respect, and becoming a catalyst for change.

Are you ready to help NEOM find solutions to the world’s most pressing challenges? Are you prepared to create a lasting legacy that benefits generations to come? Then we want to hear from you!

ROLE PURPOSE

The Payroll Lead is responsible for overseeing the payroll process for the organization, ensuring accurate and timely payroll distribution, compliance with tax regulations, and effective management of employee benefits. This role focuses on maintaining balanced payroll accounts and providing comprehensive support to employees regarding payroll-related inquiries.

ROLES & RESPONSIBILITIES

• Ensure all payroll accounts remain balanced and accurate:
• Conduct regular audits and reconciliations of payroll accounts to verify accuracy.
• Collaborate with finance to ensure timely reporting of payroll expenses.
• Enter and update employee personal information in the payroll database:
• Maintain accurate records for all employees, ensuring data integrity through regular updates.
• Prepare and submit payroll documents in accordance with established deadlines:
• Manage payroll schedules and coordinate with departments for timely submissions.
• Adhere to all state and federal regulations regarding payroll processing:
• Stay updated on legislative changes and maintain compliance across payroll processes.
• Explain benefits and payroll processes to new employees:
• Conduct orientation sessions and provide clear resources for understanding payroll and benefits.
• Respond to inquiries from employees about salaries, wages, and benefits:
• Address employee questions promptly and maintain a professional demeanor.
• Process overtime payments and resolve discrepancies:
• Track and approve overtime requests, investigating any calculation discrepancies.
• Prepare year-end payroll reports and documentation:
• Compile data for annual tax forms and generate summary reports for management.
• Provide updates and report issues to finance management:
• Regularly communicate payroll performance and escalate critical issues as needed.
• Set up and manage direct deposits for employees:
• Oversee the enrollment process and monitor transactions for accuracy.
• Prepare and distribute paper checks when necessary:
• Manage the secure printing and distribution of checks for non-direct deposit employees.
• Liaise with banks and the IRS regarding payroll-related inquiries:
• Address discrepancies and stay informed about changes in tax laws.
• Assist the finance department in audit preparation:
• Gather necessary documentation and conduct pre-audit reviews for compliance.
• Maintain detailed and organized payroll records:
• Implement efficient filing systems to ensure easy access and confidentiality.
• Manage timesheets reconciliation and expenses:
• Oversee the reconciliation of employee timesheets to ensure accurate payroll processing.
• Track and manage employee expense reports, ensuring compliance with company policies.
• Communicate regularly with benefits experts and finance managers:
• Collaborate on benefits administration and streamline payroll deductions for enhancements.
• Ensure all payroll accounts remain balanced and accurate:
• Conduct regular audits and reconciliations of payroll accounts to verify accuracy.
• Collaborate with finance to ensure timely reporting of payroll expenses.
• Enter and update employee personal information in the payroll database:
• Maintain accurate records for all employees, ensuring data integrity through regular updates.
• Prepare and submit payroll documents in accordance with established deadlines:
• Manage payroll schedules and coordinate with departments for timely submissions.
• Adhere to all state and federal regulations regarding payroll processing:
• Stay updated on legislative changes and maintain compliance across payroll processes.
• Explain benefits and payroll processes to new employees:
• Conduct orientation sessions and provide clear resources for understanding payroll and benefits.
• Respond to inquiries from employees about salaries, wages, and benefits:
• Address employee questions promptly and maintain a professional demeanor.
• Process overtime payments and resolve discrepancies:
• Track and approve overtime requests, investigating any calculation discrepancies.
• Prepare year-end payroll reports and documentation:
• Compile data for annual tax forms and generate summary reports for management.
• Provide updates and report issues to finance management:
• Regularly communicate payroll performance and escalate critical issues as needed.
• Set up and manage direct deposits for employees:
• Oversee the enrollment process and monitor transactions for accuracy.
• Prepare and distribute paper checks when necessary:
• Manage the secure printing and distribution of checks for non-direct deposit employees.
• Liaise with banks and the IRS regarding payroll-related inquiries:
• Address discrepancies and stay informed about changes in tax laws.
• Assist the finance department in audit preparation:
• Gather necessary documentation and conduct pre-audit reviews for compliance.
• Maintain detailed and organized payroll records:
• Implement efficient filing systems to ensure easy access and confidentiality.
• Manage timesheets reconciliation and expenses:
• Oversee the reconciliation of employee timesheets to ensure accurate payroll processing.
• Track and manage employee expense reports, ensuring compliance with company policies.
• Communicate regularly with benefits experts and finance managers:
• Collaborate on benefits administration and streamline payroll deductions for enhancements.

Culture and Values

• Embrace NEOM’s culture and Values https://www.neom.com/en-us/about.
• Act with honesty and integrity by following best practices, and upholding the robust standards and expectations set out in NEOM’s Code of Conduct.
• Maintain fair, ethical and professional work practices in accordance with NEOM’s Values and Code of Conduct.
• Adhere to NEOM’s Policies, procedures, and controls to ensure compliance with rules. 

BACKGROUND, SKILLS & QUALIFICATIONS

Knowledge, Skills and Experience

• Minimum of 12 years of experience in Payroll Operations or a similar role.
• Strong analytical skills and attention to detail.
• Proficient in payroll software and databases.
• Strong written and oral communication skills in English and Arabic.

Qualifications

• Bachelor’s degree in Accountancy, Business, or a related field.
• Relevant professional certifications in payroll management are a plus.

NEOM is committed to attracting and retaining the highest caliber of employees to support NEOM’s vision, mission and strategy. NEOM sources the best candidates based on fit for the role and searches local and global markets to identify talent.

NEOM is an equal opportunities employer. All qualified applicants will receive consideration for employment without regard to gender, disability, age, or any other form of discrimination/other characteristic protected by applicable local laws, regulations and ordinances.

As part of our recruitment process, NEOM will undertake reference checks to confirm suitability for the role. All offers of employment are subject to references, evidence of all qualifications and awards, and other background checks being satisfactorily completed. Additionally, all offers are subject to the candidate being able to successfully obtain a work visa to enter and work in the Kingdom of Saudi Arabia.

This job description is not an exhaustive list of duties and responsibilities. The employee may be required to perform additional job-related tasks and duties as assigned. To meet NEOM’s objectives and business needs, the work location is subject to change. Non office-based roles involve outdoor activities. Candidates should be prepared to work outdoors and on construction sites as part of their job responsibilities.

NEOM uses artificial intelligence as part of its recruitment process to assist and enhance efficiency. However, all final hiring decisions are made by human recruiters, ensuring that NEOM’s employment process remains fair and transparent.

The actions of our team should always support the NEOM Values

Learn more about NEOM’s Values