Legal Operations specialist

Overview

We are seeking a Legal Operations specialist to join our Law Planning & Performance Management department, to be responsible for Outside Counsel Management activities. You will be in charge of managing and overseeing relationships with external law firms to ensure that our organization receives efficient legal support.

Saudi Aramco’s Law Organization is growing in response to a broad corporate initiative that involves the continued growth of its exploration, production, refining and marketing, along with expansion into petrochemicals, renewables, power and other sectors of the energy business. For adventurous individuals who are interested in working at one of the world’s most successful companies, Saudi Aramco offers challenging and sophisticated in-house opportunities.

As the specialist, you will be responsible for organizing and directing professional legal support to meet the needs of our complex and rapidly evolving business processes.

Responsibilities

As a successful candidate you will be required to perform the following:

• Serving as the Law Organization’s liaison with outside counsel.
• Oversight of the Matter Management and e-billing system.
• Guidance of Strategic projects and initiatives, relevant policies and procedures.
• Tracking and analyzing relevant billing data, statistics, and trends.
• Providing billing reports and analysis to Law Management to assist with decision making.
• Assisting in budget monitoring and forecasting.
• Negotiating with outside counsel to ensure competitive and fair billing.
• Resolving billing disputes and discrepancies.
• Developing and implementing cost control initiatives, whilst optimizing outside counsel spend.
• Evaluating rate increase requests, implementing alternative fee arrangements, tracking and monitoring performance scorecards, and coordinating annual outside counsel meetings and other programs.
• Evaluating requests for proposals with outside counsel.
• Conducting risk assessment and developing commensurate contingency plans.
• Identifying resource requirements, processes, costs and timelines.
• Leading the sourcing of legal vendors.
• Identifying trends influencing the Law Organization’s legal spend and matter workload

Minimum Requirements

As a successful candidate you will have:

• Bachelor degree in business, engineering or a related discipline. Law is preferred
• Minimum 12 years relevant experience with a large corporation, law firm, or professional services company.
• Demonstrable understanding of traditional and alternative fee arrangements.
• Working knowledge of relevant systems and tools available for matter, document, and vendor management, including e-billing systems.
• Ability to influence and leverage relationships within and outside the Law Organization.
• Excellent analytical skills and the ability to make informed recommendations.
• Ability to present complex information in an accurate and persuasive manner to all levels of management.
• High level of professionalism, team player, and a strong client service orientation; and,
• Ability to easily handle shifting priorities and multi-tasking in a deadline-oriented environment.