Executive Assistant

OVERVIEW                                                                                               

NEOM is an accelerator of human progress and a vision of what a new future might look like. A region in northwest Saudi Arabia on the Red Sea, NEOM is being built from the ground up to include hyperconnected, cognitive cities, ports, next-generation infrastructure and industries, enterprise zones, research centers, sports and entertainment venues and tourist destinations.

As a destination, it will be a home for people who dream big and want to be part of building a new model for exceptional livability, creating thriving businesses and reinventing environmental conservation.

As a workplace, it is a place for people who share our core values of care, curiosity, diversity, passion, respect, and becoming a catalyst for change.

Are you ready to help NEOM find solutions to the world’s most pressing challenges? Are you prepared to create a lasting legacy that benefits generations to come? Then we want to hear from you!

ROLE OVERVIEW

Support the department’s Managing Director, Executive Director, Directors and Senior Managers in the sector.

REQUIREMENTS SUMMARY

• Executing day-to-day activities, administrative tasks, projects, and ad-hoc requests from Directors and Senior Managers
• Managing internal and external interfaces, such as other NEOM/ENOWA departments and government entities and other stakeholders
• Assist in developing and executing department external engagement strategy
• Manage all the administrative needs for the MD, ED, Director, Sr Managers and team as assigned and required.

ROLE COMPETENCIES & ACTIVITIES

The Executive Assistant’s responsibilities will include, but not be limited to:

Stakeholder Management

• Managing Executives’ calendars and set up meetings.
• Support the Business Lead/Manager in administrative tasks.
• Make travel and accommodation arrangements for MD, ED’s and Directors
• Format information for internal and external communication – memos, emails, presentations, reports.
• Manage administrative interface issues between the internal departments and external groups like Joint Ventures.
• Support new joiner in arriving, training/overviews in ENOWA, Be a ‘buddy’.
• Cover support for other Business Specialists when needed
• Do online research on distinct topics given by the Executives.
• Maintain broad knowledge of the company procedures and policies
• Ensure all corporate communications are cascaded down to the department
• Managing information flow in a timely and accurate manner.
• Oversees the planning and coordination of team events and workshops.
• Provides assistance in the understanding and interpretation of NEOM policies and procedures, as appropriate, and ensures that office operations are in compliance with policy provisions and standards.
• Collaborate and communicate successfully with other entities outside of the sector/department. Act as a positive representation of the sector/department to the stakeholder universe
• Compile reports about particular incidents, events, or updates about important issues (projects, issues, opportunities) for the sector/department. Promptly respond to incidents and other events as necessary
• Attend team meetings and taking minutes, be accountable for the to-do list, and attend other meetings as instructed by the ED & Director.

Project and Challenge Management

• Building and maintain relevant knowledge of the energy sector and the specific department Domains
• Prepare, Monitor, coordinate and communicate the strategic/tactical agenda of the department.
• Identify communication channels and target audiences to place key messages

Culture and Values

• Embrace NEOM’s culture and Values https://www.neom.com/en-us/about.
• Act with honesty and integrity by following best practices, and upholding the robust standards and expectations set out in NEOM’s Code of Conduct.
• Maintain fair, ethical and professional work practices in accordance with NEOM’s Values and Code of Conduct.
• Adhere to NEOM’s Policies, procedures, and controls to ensure compliance with rules. 

EXPERIENCE & QUALIFICATIONS

Knowledge, Skills and Experience

• 3+ years work experience of being an Executive Assistant or within a Customer Facing companyGood written and spoken English
• Professional IT skills including complete understanding of MS Office Suite – Outlook, Word, Excel
• Experience in business travel bookings, accommodations and calendar entries
• Excellent verbal and written communication skills, both written and verbally with different audiences
• Ability to step into a fast-paced environment and willing to take on new challenges
• Experience in working under little supervision once Mentorship is complete with Business Lead
• Ability to meet deadlines and deliver quality output
• Participate in Team meetings and discussions as needed
• Proactive problem-solving
• High personal energy, active approach with a can-do mentality
• Flexibility to work in the unstructured environment of a start-up
• Working in high-stress situations
• Thoroughness
• Proactiveness
• Collaboration skills
• Customer-oriented attitude
• Ability to establish and nurture beneficial business relationships
• Self-motivated with a willingness to take initiative and solve complex problems
• Capability to negotiate with and influence others
• Analytically and mathematically minded to analyze data and create necessary reports
• Ability to thrive in a fast-paced and sometimes high-pressure environment

Qualifications

• Bachelor Degree in relevant field