Audit Committee Secretary

COMPANY OVERVIEW                                                                                                                                     

NEOM is an accelerator of human progress and a vision of what a new future might look like. A region in northwest Saudi Arabia on the Red Sea, NEOM is being built from the ground up to include hyperconnected, cognitive cities, ports, next-generation infrastructure and industries, enterprise zones, research centers, sports and entertainment venues and tourist destinations.

As a destination, it will be a home for people who dream big and want to be part of building a new model for exceptional livability, creating thriving businesses and reinventing environmental conservation.

As a workplace, it is a place for people who share our core values of care, curiosity, diversity, passion, respect, and becoming a catalyst for change.

Are you ready to help NEOM find solutions to the world’s most pressing challenges? Are you prepared to create a lasting legacy that benefits generations to come? Then we want to hear from you!

ROLE OVERVIEW

The Audit Committee Secretary plays a critical role in supporting the effective functioning of the Audit Committee by ensuring smooth coordination, communication, and compliance with governance requirements. The Secretary is responsible for organizing committee meetings, preparing agendas, maintaining records, and facilitating communication between the committee, management, and external auditors.

KEY ACCOUNTABILITIES & ACTIVITIES

Key Responsibilities

Functionally

• Prepare and distribute meeting agendas, notices, and supporting documents in a timely manner.
• Record accurate minutes of Audit Committee meetings and follow up on action items.
• Maintain the Audit Committee’s records, including reports, correspondence, and compliance documentation.
• Ensure compliance with regulatory requirements and corporate governance best practices.

Administration

• Responsible for the timely and accurate distribution of documents to all designated recipients.
• Ensure the secure delivery of sensitive and confidential materials to members, executives, and other relevant parties.
• Provide administrative support to the committee as required.

Logistics and Coordination

• Coordinate with the team to schedule and plan document deliveries, considering deadlines and committee meeting schedules.
• Collaborate with the team to gather and organize necessary documents for distribution.
• Coordinate and schedule Audit Committee meetings in consultation with the Chair and members.
• Support the induction and ongoing training of Audit Committee members.
• Assist the Chair and committee members with the preparation of reports and presentations.

Confidentiality

• Maintain strict confidentiality and discretion when handling sensitive information and documents.
• Implement security measures to safeguard against unauthorized access to board materials during the circulation process.

Communication

• Communicate effectively with the stakeholders to confirm receipt of documents and address any concerns or inquiries.
• Provide regular updates on the status of document distribution and any changes to the delivery schedule.
• Liaison between the Audit Committee, Board of Directors, management, and external auditors.

Record Keeping

• Establish and maintain a comprehensive record-keeping system where all the documents for circulation are scanned prior to delivering them, ensuring accuracy and accessibility for future reference.
• Monitor and update relevant policies and procedures in collaboration with the Governance team.

BACKGROUND, SKILLS & QUALIFICATIONS

Knowledge Skills and Experience

• Minimum of 3 years’ related experience.

Qualifications

• Bachelor’s degree in business administration, Law, Finance, or related field.
• Proven experience (minimum 2 years) in corporate governance, compliance, or secretarial roles.
• Strong understanding of corporate governance principles, audit processes, and regulatory requirements.
• Excellent organizational, communication, and interpersonal skills.
• High level of discretion and ability to handle confidential information.
• Proficiency in Microsoft Office Suite and meeting management software.
• Attention to detail and strong record-keeping abilities.
• Familiarity with board management software is a plus.