Associate – Cash & Etimad

Overview

Job Title: Senior Associate

About the company:

At PwC Middle East, we’ve set out an ambitious purpose and strive to live it everyday: to solve important problems and build trust in society. We’re a community of solvers that come together in unexpected ways to build trust and create sustained outcomes. We solve important problems and support one another as we grow, develop and build fulfilling careers. PwC provides industry-focused services for public and private clients across Assurance and Audit, Deals, Consulting, Tax, and Legal. We draw on our development legacy that brings together the collective experience of over 7,000 people in our region with offices across 12 countries to solve for tomorrow. We’re striving to consistently deliver innovative work that builds trust and delivers sustained outcomes. And we’re proud of the strength that comes from all our different backgrounds and experiences and we value everyone’s uniqueness. We thrive in uncertainty, operate with integrity, and leverage the diverse.

Key Responsibilities:

• To act as the front office to partners providing tendering related support services in an efficient and cost effective manner, including but not limited to:
• Check invitation emails and ensure RFPs are bought and downloaded.
• Coordinate and follow up with partners for RFPs higher than SR 5,000 to buy or not to buy.
• Coordinate and follow up with partners to ensure decisions to bid are made in timely manner.
• Prepare responses to general company qualification requests such as submission of legal documents.
• Receive all partners service requests about opportunities and RFPs, such as clarification questions submission, bid submission extension, opportunity update about cancellation, extension, or awarding, clients’ responses to requests.
• Manage workload of portal specialists, prioritize and assign tasks to portal specialists such as buying and downloading RFPs, submitting queries on portals, downloading responses and opportunities updates and uploading proposals.
• Coordinate with Logistics Support and Finance and other relevant functions for buying RFPs, packaging hard copies of proposals and delivery to clients.
• Monitor opportunities due dates, clarifications due date, pre-bidding meetings due dates, submission due dates and awarding updates due dates.
• Read RFP submission requirements, including pricing table / BoQ table requirements.
• Plan for proposals’ physical submissions, if any (including proposals’ printing, packaging and delivery).
• Prepare opportunities update analysis and statistical reports.

Manage access to portals for RFPs download, proposals upload through Etimad and other platforms and portals, including but not limited to:

• Download RFPs and RFIs and send them to the Opportunity Interact Specialist.
• Upload responses to general company qualification requests or RFIs through the relevant platforms and portals.
• Submit queries to clients through the relevant platform and portals.
• Check response of clients to queries or updates on RFP on hourly basis and share them with the Opportunity Interact Specialist.
• Receive signed and stamped proposals from partner/proposal manager/Executive.
• Assistant/Activation Hub through the Opportunity Interact Specialist.
• Receive the Tender bond, if any.
• Follow up with the Logistics team to deliver physically the proposals, if any, and receive submission confirmation.
• Upload proposals in alignment with submission requirements (including filling the BoQ) and take screenshots for submission confirmation.
• Report any technical issues in submission to Team Lead/Opportunity Interact specialist, to update clients and find alternatives.
• Send the proposal submission confirmation to Opportunity Interact Specialist.
• Report any submission challenges and improvement opportunities to Team Lead / Opportunity Interact Specialist and support to solve them.
• Coordinate with project teams and Finance on billing schedules for active projects to form a view of peaks and troughs of invoicing activities and inform remedial actions.
• Liaise with project teams on Client to upload the invoice in the system as a first step of invoicing and track until approval is received to enable payment.
• Maintain Invoices Checklist and conduct initial screening for draft invoices. Coordinate with
• Account Driver for any changes to be uploaded to microsites.
• Assume responsibility for invoice submission, troubleshooting until acceptance.
• Update Invoice Tracker with latest status for ready reference of project teams.
• Track payments of accepted invoices based on grace payment period and update invoices tracker.
• Identify and build relationships with financeprocurement stakeholders in the ‘Procure to Pay’ cycle. The project teams are responsible for all interactions with project business sponsors.
• Create and maintain relevant metrics for management periodic reporting of performed activities (volumes, values, issues, major risks, investments, etc.
• The overall process including Invoices Submission on portals
• The Quality Checks on the invoices before submission.
• Active Projects with invoices status.
• Update Client Contacts for troubleshooting.
• Firm wide communication.
• Financial Statements Confirmation & Reconciliation.
• Simple translation for invoices description if needed.
• Site visits for clients to submit the invoices and follow up the payments as needed.
• Provide clients with supporting documents when requested.
• Coordinate with PwC’s Finance Department and follow up on New & Old Bank Guarantees.